As soon as a business begins planning a corporate relocation, they need to start working on a business moving checklist. A checklist will ensure your move goes smoothly, especially considering the stress involved with large office moves.
- Hire Reputable Office Movers
As soon as you have an idea on when you will be moving, start getting office relocation quotes from moving companies to prepare a moving budget. Go over your moving options and decide if you will need to take advantage of some of the services a professional mover can help you with. This includes supplying you with moving supplies, packing, unpacking, and more. After you get some quotes and get an idea of what services you can afford, you can map out the rest of your moving checklist.
- Get organized.
Keep a file of everything that relates to your move. This includes your moving checklist, paperwork and receipts from your chosen mover, a thorough checklist of everything that is going to be moved, names and numbers to utility companies for your current building as well as your future office, and anything else you feel is related to your move.
- Ask employees to help catalog their equipment and furnishings.
Employees need to record the items that are essential for use in the office. Items that are old, non-functional, out-of-date or otherwise useless can be discarded, donated, or sold. Why pay money to transport things to your new place that you are never going to use anyway? This task is one that you do not want to stray from on your business moving checklist. Not only will you save money by paying to move fewer things, it provides an opportunity for you to reassess the company’s inventory.
- Start packing.
The next item on your moving agenda should be packing. Always pack non-essential items well in advance to reduce the stress of packing everything at once before the moving day. Place sensitive documents, products and records in safes for maximum security. While moving companies are required by law to carry insurance, it may not cover the loss of high ticket items. Take out a separate insurance policy for valuable supplies. When packing office possessions, label every box, though leave out the exact contents to discourage thievery. Not only does it make it easier for you to find things in your new office, it helps the movers know what is fragile and what is not.
- Keep in touch with your movers.
As moving day gets closer, it is always a good idea to touch base with your moving company again to make sure everything is still going as planned. Things happen that are beyond anyone’s control—staff can get sick, a moving truck can start to have mechanical issues, and inclement weather can delay your move. If you are being held responsible for the move going smoothly, you should document every conversation you have with the movers to showcase your efforts to ensure a trouble-free relocation.
- Make sure to notify important contacts of your move.
Fill out a change of address form on the USPS website or by going into your local branch. This way your mail is forwarded to your new location. Update the company website with the correct mailing information, and notify all local services that you use of the company’s impending address change.
- Set up necessary services in your new facility.
Coordinate with your service providers to ensure that all your necessary utilities are ready to go in your new office building when work resumes, including security systems, electricity, and commercial telephone lines. Time is money, and productivity will be hamstrung in the new office if employees don’t have access to the usual services.
As moving day approaches, you will start to think of additional things to add or go over on your moving checklist. As long as you have a business moving checklist to reference, you will do just fine with your move.